Monthly Bookkeeping
We keep your QuickBooks Online records current and organized throughout the year. Services may include transaction categorization, account reconciliation, monthly reports, and ongoing bookkeeping support.
Rigorous Bookkeeping Services LLC
Bookkeeping Built for Pool Service Businesses
Your pool service business is busy enough. You shouldn’t have to spend your evenings sorting transactions, fixing QuickBooks errors, or wondering whether your financial reports are accurate.
Rigorous Bookkeeping Services LLC provides specialized remote bookkeeping for pool service companies using QuickBooks Online, Skimmer, and PoolBrain. We keep your books organized, reconcile your accounts, and help you understand the numbers behind your routes, repairs, and day-to-day operations.
Clear books. Better decisions. Less bookkeeping stress.
Free 30-minute discovery call · Remote bookkeeping
Yannick
Rigorous Bookkeeping Services
Meet Yannick
Bookkeeping support for the software you use.
A specialist approach
Specialized Bookkeeping for Pool Service Companies
Pool service businesses have financial details that general bookkeepers may not fully understand.
Recurring maintenance routes, repair work, chemical purchases, parts, equipment, customer payments, technician labor, and seasonal cash flow all affect your financial reports.
We understand the systems and bookkeeping challenges behind the work. Our goal is to give you accurate, useful financial information—not just reports that get sent to your tax professional once a year.
Bring your books back into focus
Your QuickBooks File Should Make Business Easier
When your books fall behind or transactions are not recorded consistently, small problems can become major headaches.
- Payments may not match invoices.
- Bank and credit card accounts may go unreconciled.
- Repair income and maintenance income may be mixed together.
- Chemical and parts costs may be difficult to track.
- You may not know which routes are profitable or whether your pricing reflects your actual expenses.
Rigorous Bookkeeping Services helps bring order to your financial records so you can spend less time trying to interpret your books and more time running your company.
Our services
How We Help
QuickBooks Online Cleanup
If your books are behind, inconsistent, or difficult to understand, we can identify the issues and create a plan to get your records back on track.
Skimmer and PoolBrain Support
Your field-service software and QuickBooks Online need to work together. We help organize the bookkeeping side of your workflow so invoices, payments, deposits, and expenses are recorded consistently.
Pool Service Financial Reporting
Your business may need more than a standard profit and loss statement. We can help organize reports around the information that matters to you, including maintenance revenue, repair revenue, chemicals, parts, labor, and other key costs.
Route Profitability Support
A route can generate revenue and still be unprofitable. We help you review the financial information behind your routes so you can make better decisions about pricing, scheduling, labor, and customer retention.
Chemical and Parts Tracking
Chemicals and repair parts can have a significant effect on your margins. We help organize these costs so you can see where your money is going and evaluate whether your pricing reflects your actual expenses.
Seasonal Cash-Flow Support
Pool service income and expenses can change throughout the year. We help you understand your financial patterns and prepare for slower periods, major purchases, and other cash-flow needs.
Pricing & packages
Bookkeeping plans for your business
Predictable fixed monthly rates. No hidden fees. No hourly surprises.
Choose the plan that matches your current transaction volume. All monthly packages require a clean, fully reconciled starting point in QuickBooks Online.
Essential Plan
Designed for owner-operators and startups looking to understand their profitability and keep their books organized.
$500/month
- Up to 100 transactions per month
- Up to 2 bank or credit-card accounts matched
- Monthly email updates and check-ins
- Summarized vendor-bill tracking: Chemicals, Parts and Supplies
- All monthly services listed below
Optional Detailed Vendor-Bill Tracking
Add $150 per month
Total with add-on: $650 per month
Optional line-by-line vendor-bill entry, including item names, quantities, rates, returns and credits. Select it at checkout if you need detailed tracking.
Growth Plan
Designed for growing companies with higher transaction volume and more accounts to manage.
$800/month
- 101 to 250 transactions per month
- Up to 4 bank, credit-card, and merchant accounts matched
- Monthly email updates and check-ins
- Priority support by phone, email, or text
- Summarized vendor-bill tracking: Chemicals, Parts and Supplies
- All monthly services listed below
Optional Detailed Vendor-Bill Tracking
Add $200 per month
Total with add-on: $1,000 per month
Optional line-by-line vendor-bill entry, including item names, quantities, rates, returns and credits. Select it at checkout if you need detailed tracking.
Custom Fleet Solution
Built for established, high-volume pool operations that exceed standard parameters.
Custom Quote/month
- Exceeding 250 transactions/month
Companies exceeding 250 monthly transactions receive custom, tiered volume pricing based on transaction volume, number of accounts, merchant activity, reporting needs, and the level of vendor-bill detail required.
Included with both monthly plans
- Weekly transaction sorting and categorization
- Monthly Balance Sheet, Profit and Loss, Statement of Cash Flows, and Accounts Receivable Aging reports
- Monthly bank and credit-card reconciliation
- Product and Service Detail Report separated by class (Pool Maintenance, Pool Repair, Admin)
- Advanced reporting to help isolate route VS repair margins
Before beginning either package, the client must provide a clean, fully reconciled QuickBooks Online file. Historical cleanup, catch-up bookkeeping, or extensive conversion work is quoted separately.
Billed monthly until canceled. Applicable tax is calculated at checkout.
View full pricing
The complete financial picture
Your Field-Service Software Is Only Part of the System
Skimmer and PoolBrain help you manage routes, customers, invoices, and field operations. QuickBooks Online helps you manage the financial side of the business.
When the systems are not organized properly, the result can be duplicate entries, missing payments, unclear reports, and hours of unnecessary manual work.
We help connect the operational details of your pool business with the bookkeeping records you rely on to make decisions.
The Rigorous difference
Why Work With Rigorous Bookkeeping Services?
We understand pool-service bookkeeping.
Your business has different financial needs from a typical office-based company. We understand the importance of recurring maintenance revenue, repair work, chemicals, parts, equipment, route costs, and seasonal changes.
We focus on useful numbers.
Accurate bookkeeping is important, but accurate bookkeeping that helps you run the business is even better. We organize your records so you can better understand revenue, expenses, profitability, and cash flow.
We communicate clearly.
You shouldn’t need an accounting degree to understand what is happening in your business. We explain the numbers in plain language and help you know what deserves your attention.
We help you stay prepared.
Keeping your books current makes it easier to review performance, plan for taxes, work with your CPA or tax professional, evaluate expenses, and make decisions with better information.
How it works
A Simple Process for Getting Your Books Under Control
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Schedule a Discovery Call
We’ll discuss your business, your current bookkeeping process, the software you use, and the areas where you need the most support.
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Review Your Bookkeeping Needs
We’ll determine whether you need ongoing monthly bookkeeping, cleanup work, reporting support, or a combination of services.
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Create a Clear Plan
You’ll receive an explanation of the recommended services, the next steps, and what we’ll need from you to get started.
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Get Clearer Financial Information
Once your bookkeeping is organized, you’ll have more reliable records and a better understanding of what is happening inside your business.
Rigorous Bookkeeping Services LLC is led by a:
- Pool Service QuickBooks Certified Bookkeeper
- QuickBooks Online Certified ProAdvisor
- Certified CAS Accounting Associate (CAA)
We provide remote bookkeeping primarily for Texas-based pool service businesses using Skimmer and PoolBrain, while also serving pool service companies in other locations.
Our specialized training and industry focus allow us to understand the bookkeeping systems, software, and reporting needs of pool service companies.
Client Stories
What Our Clients Say!
★★★★★
"I highly recommend Rigorous Bookkeeping Services. Our QuickBooks was a complete disaster with duplicate invoices syncing from Skimmer every month. They completely cleaned up our historical data, untangled our software links, and now I finally get accurate financial results on time every single month."
★★★★★
"Partnering with them was one of the best business decisions I’ve made. As a pool builder, the last thing I want to do at the end of a long field day is sit at a computer trying to sort transactions. They take all the stress out of our books, keep our route margins perfectly clear, and ensure we are 100% ready for tax season."
★★★★★
"I can't say enough good things about Rigorous Bookkeeping Services! Keeping up with chemical profitability and tracking truck expenses was completely overwhelming. Having a specialized bookkeeper who understands PoolBrain natively has been a huge relief. Our monthly reports give us the exact numbers we need to scale our routes with confidence."
My field software (Skimmer / PoolBrain) already tracks my invoicing. Why do I need a bookkeeper?
Field management apps are fantastic for scheduling, route tracking, and generating customer invoices, but they are not accounting software. They don’t track your overhead costs, fuel, payroll, truck loans, or vendor bills. A specialized bookkeeper ensures that data flows out of your field software and maps correctly into QuickBooks Online without creating double entries, missing tax deductions, or hiding your actual operational costs.
My QuickBooks is a complete mess right now. Do I need to clean it up before I hire you?
Not at all! Don't spend hours trying to fix it yourself. We offer a comprehensive Deep-Clean & Catch-Up service specifically designed to handle backed-up months (or years) of transactions, mismatched inventory tracking, and broken software syncs. We specialize in untangling messy software configurations so you can start fresh with accurate, reliable numbers.
Can’t my tax CPA just do my bookkeeping at the end of the year?
CPAs focus on tax compliance and historical filing. They look at your business once a year to file returns. We look at your business every single week. By keeping your records clean throughout the year, we prevent costly end-of-year tax-prep fees and provide the monthly profit insights you need to make smart, active decisions on route pricing, chemical margins, and hiring.
I'm a small owner-operator with just one or two trucks. Am I too small to hire a bookkeeper?
No business is too small to protect its profits. In fact, setting up a solid financial foundation early prevents the massive, expensive cleanup headaches that happen once you scale to 5 or 10 trucks. Our Essential Plan is built specifically for growing solo owners who want to stay organized, reclaim their evenings, and prepare to scale.
How much time will onboarding take out of my busy schedule?
We know you are busy managing your techs and keeping customers happy, so we keep our onboarding friction-free. We use a structured onboarding checklist to safely collect access to your QuickBooks, bank feeds, and field software. Once that initial setup is complete, your ongoing commitment is minimal—usually just answering a quick, consolidated monthly email to clarify a few uncategorized items.
Do you work with other field software platforms like Jobber?
To provide the absolute highest level of specialized expertise, we focus exclusively on pool service operations using Skimmer or PoolBrain. By narrowing our focus, we understand your exact data sync workflows, chemical tracking, and route metrics natively, which a generalist bookkeeper cannot do.
Do you only work with pool service companies?
Our services are designed around the needs of pool service businesses. This specialized focus allows us to understand the revenue, expenses, software, and reporting questions that are specific to the industry.
Can you replace my CPA or tax professional?
No. Bookkeeping and tax preparation are different services. We maintain and organize your financial records so your CPA or tax professional has better information to use when preparing your returns.
Will I receive financial reports?
Yes. Your reporting will depend on the services you choose, but monthly bookkeeping clients generally receive financial reports that help them review revenue, expenses, and profitability.
How much does bookkeeping cost?
Pricing depends on the size of your business, the condition of your books, the number of accounts, and the level of support you need. We’ll discuss your situation during a discovery call and explain the recommended service before you commit.
Let’s make your numbers clearer
Stop Guessing About Your Numbers
Your bookkeeping should help you understand your business—not make you feel further behind.
If you’re ready for cleaner books, clearer reports, and bookkeeping support built around the pool service industry, schedule a free discovery call with Rigorous Bookkeeping Services LLC.
Let’s talk about where your books are now and what you need them to do for you.